SEASON 23 HANDBOOK


STAFF

Kim Deichler - Executive Director - kim@cyorchestra.org

Liza Grossman - Music Director - liza@cyorchestra.org

Ben Kipp - General Manager - ben@cyorchestra.org

Steve Brown - Marketing Director - steve@cyorchestra.org


LOCATION

The Contemporary Youth Orchestra is in residence at Cleveland State University in the Music and Communications Building. Rehearsals are typically held in room G-15. This room is easily accessed via E. 21st street. Concerts are typically held in Waetjen Auditorium in the main building. Access is available via E. 21st Street and Euclid Avenue. The address for this building is 2001 Euclid Avenue.


ALERTS

CYO uses both email and the Remind app (available for iOS and Android) to keep in touch. All musicians and parents are automatically added to the email list after the audition process is completed, but if you are not getting emails from CYO you can subscribe here. For the Remind app, you can click here to sign up for our Season 23 reminders, or for text only alerts please enter number 81010 and text the message "@cyo23". We highly recommend both musicians and parents use the Remind app as this allows us to quickly communicate last-minute schedule changes, cancellations for weather, etc.


rehearsal

Each member of CYO is an integral participant in the experience. Your presence at every rehearsal is expected and necessary. All absences must be approved a minimum of one week ahead of time through the scheduling form here. Each musician is permitted no more than two absences per concert rehearsal schedule, and perfect attendance is encouraged to ensure the integrity of the orchestra. 

Rehearsal start times are exact. If you arrive right when rehearsal starts, you are late. Be respectful of the scheduled times. Plan on walking into the rehearsal space a minimum of 15 minutes prior to start time for proper set up and warm up. Percussionists should plan on 30 minutes. 

Water bottles are encouraged in every rehearsal. 
Other liquid and any food are strictly prohibited in any rehearsal space.

Acceptable reasons to miss rehearsals are things like:
- ACT, SAT, PSAT testing
- Orchestra, band, chorus performances (not rehearsals)
- Medical emergency


Unacceptable reasons to miss rehearsals are things like:
- Prom hair and makeup appointments
- School orchestra and band "play-ins"
- School chamber music gigs. You may not schedule a gig during CYO rehearsals.
 

In extreme situations when the attendance policy is not adhered to, a musician may be asked to sit out a concert, be placed on the alternate list for the remainder of the year or be asked to re-audition. Tuition is not refunded in such events. Required school performances do not count towards your two absences.


Tuition

Tuition for Season 23 is $425. Invoices will be sent via email to parents and guardians are due in full per the invoice. Tuition should be paid by credit card. Failure to provide tuition payment on time may result in late fees or musician suspension. If you require tuition assistance, please apply by submitting the tuition assistance form available here. Applications are due August 31, 2016 and evaluated on a first come, first served basis.


Participation

Students are required to participate in their public school music program if one is available. If you have a scheduling issue in school, a note from your school counselor or music teacher is needed excusing you from this requirement. Musicians are required to participate in private instruction


BEHAVIOR

All CYO Members should aim for the highest professional standards of behavior, treating fellow musicians, CYO staff and volunteers, the facilities and equipment of our residence with respect. Alcohol and drug use is not permitted and grounds for dismissal from the orchestra.


Concert Dress

Concert shirts are provided to musicians for each performance. All students should have a pair of black dress pants, dark jeans and clean shoes for performances.


MEDIA

Concerts and rehearsals are recorded and photographed. All CYO members are expected to allow photo, audio and video recordings and to sign a release allowing CYO to make all images and recordings available for the benefit of the organization. Photographs are made available for purchase at cyorchestra.smugmug.com


PARKING

Parking is available at several places at Cleveland State University and in Downtown Cleveland. Street-metered parking is available along city streets. Gated entry parking garages are located via E. 22nd and E.21st Streets.

Per CSU, the Central and South Garage are: $2 for first hour - $1 per hour after. Max $10 per day. Day restarts at 12am (Overnight parking for CSU visitors, MegaBus). May be staffed or reserved for special events.


TICKETS

CYO sells reserved seating for most performances. Concert One (New Works) and Concert Two (Music & Its Industry) ticket prices are usually $20-40 and Concert Three (Rock The Orchestra) tickets are priced according to guest artist and venue needs. CYO handles ticketing directly for Concert One and Concert Two with partner Eventbrite, and tickets for Concert Three are usually handled by the venue. Tickets are nonrefundable.


Travel

CYO does not provide transportation to rehearsals or concerts. 


instruments

CYO is not responsible for instrument maintenance, insurance or damage. Students are encouraged to maintain current insurance on their instruments.


mobile devices

The use of cell phones, mobile devices, and other electronics is strictly prohibited during rehearsals and concerts.


SCHEDULE

The schedule is subject to change. Please refer to the Season 23 Google Calendar for the most current information.


Marketing

Our participants hold a tremendous amount of power and influence to help us market our performances to the public. CYO encourages musicians and parents to use their social media presence to share information and content about our work. While we don’t require minimum ticket sales, we count on your participation in actively promoting every CYO show. Posters and flyers to help with promotion of each show are available upon request. 

Please follow CYO's social media accounts and share our posts!

instagram.com/cyorchestra

twitter.com/cyorchestra

facebook.com/ContemporaryYouthOrchestra/